Chesterfield Library of Things - Privacy Policy
Transition Chesterfield CIO
Privacy Statement
Transition Chesterfield CIO are committed to protecting the privacy of your data. We wish to respect any personal data you share with us and keep it safe. We aim to be clear when we collect your data and not do anything you wouldn’t reasonably expect.
Please read this Privacy Policy carefully to understand our practice regarding your personal data and how we will collect, use and store it. We may update this policy from time to time, so please check it regularly.
Who we are
Transition Chesterfield CIO is a Charitable Incorporated Organisation (CIO); we are not-for-profit, with any profits we do generate being used for the benefit of the community. Our stated aims are:
a) to promote the conservation, protection and improvement of the natural environment and the prudent use of natural resources for the public benefit in Chesterfield and the surrounding area, including by raising awareness and understanding of the relevant issues, promoting practical ways to reduce waste, lower carbon emissions and pollution and strengthening community resilience; and
b) to advance the education of the public in subjects relating to environmental protection, climate change, biodiversity, sustainable living, the circular economy and related environmental practices, through workshops, events, training, publications, and practical activities.
Our website is at www.transitionchesterfield.org.uk , and Facebook at https://www.facebook.com/TransitionChesterfield.
Why we collect information
We collect information to allow us to provide you with information about the organisations activities and events and to update you on future developments.
How we collect information
Supporters – We hold information about you that you have given to us directly, either at one of our organised activities or through our website, in order to receive information and updates.
Members – We hold information about you that you supplied to us when you an application form to become a Member of Transition Chesterfield CIO.
Library of Things Members – We hold information about you that you supplied us when you completed an application form to become a Member of the Transition Chesterfield CIO Library of Things.
What personal data we hold and how we use it
Supporters – We normally hold your name, email address if you have provided it/them). We maintain a password protected electronic file of supporter contact details.
Members – We normally hold your name, postal address, telephone number, email address, permission to use photographs in publicity and permission to add you to our WhatsApp groups. We maintain a password protected electronic file of member’s contact details.
Library of Things Members – We normally hold your name, postal address, telephone number, email address, permission to add you to our WhatsApp groups. We maintain a password protected electronic file of library member’s contact details. In addition, we maintain records of items that you have borrowed and returned.
Communications
Supporters – Project leaders, Trustees and the Newsletter Editor will contact you by email, and where you have given consent, by WhatsApp to let you know about our events and activities (and those of third parties that might be of particular interest to you) where you have given permission. We provide the opportunity for you to opt-out from receiving our communications every time we contact you.
You can opt-out from receiving our communications, or update your contact preferences at any time by emailing:
Members – Project leaders, Trustees and the Newsletter Editor will contact you by email, and where you have given consent by WhatsApp to let you know about our events and activities (and those of third parties that might be of particular interest to you). Legally, you have the right to opt out of a method of contact, but this will make it difficult to keep you involved as a member. As a member of the CIO, if you wish to resign your membership you must do so in writing/by e-mail to the membership secretary:
Library of Things Members
Project leaders and Trustees will contact you by email, and where you have given consent, by WhatsApp to let you know about our events and activities (and those of third parties that might be of particular interest to you). We provide the opportunity for you to opt-out from receiving our communications every time we contact you.
You can opt-out from receiving our communications, or update your contact preferences at any time by emailing:
How we keep your data safe and who has access to it
Electronic files are stored in a password protected space on Google Docs. Email addresses are also kept within password protected email accounts and our MailerLite account. Access to files containing personal information is only accessible as needed by Trustees and Project Leaders of Transition Chesterfield CIO. We do not sell or share your personal details with third parties.
Corrections to your information
Please let us know if your details change. You may also ask us to correct or remove information which is inaccurate.
Your rights
You have a right to ask for a copy of the information we hold about you. If you want to access your information, please send a description of the information you want to see and proof of your identity.
Please let us know if you have any queries or concerns about the way that your data is being processed by contacting us on the details below. You are also entitled to make a complaint to the Information Commissioner’s office, and for further information see the Information Commissioner’s guidance here https://ico.org.uk/for-the-public
Complaints Policy
Transition Chesterfield CIO has a complaints policy and you can request a copy of this by emailing hello@transitiionchesterfield.org.uk
Data Retention
We keep data for as long as there is a need to keep it in connection with the purposes for which it was collected. In the event that you ask us to stop sending you communications (or in the case of a Member you resign your membership), we will retain certain details, such as your name, to help us ensure that you are not contacted again.
Contact
Questions, comments and requests regarding this privacy statement are welcomed and should be addressed to hello@transitionchesterfield.org.uk
Changes to this privacy policy
We keep our privacy policy under regular review. This privacy policy was last updated in November 2026.